On behalf of the student-athletes, coaches, and staff we would like to thank you for your interest in Warrior Athletics. We are committed to providing transformational and educational service opportunities for our student-athletes that strengthen the community and surrounding areas. We believe it is important to be invested in our great community and look forward to working with you on your request.
Please consider the following guidelines when requesting for your event. Please keep in mind that not every request may be approved. Requests that meet the following conditions are more likely to be considered for approval:
- All appearance forms must be completed and submitted three weeks prior to your event date for your request to be considered and processed.
- Student-athletes & coaches are limited to a 30-minute radius drive from the university to the event location.
- Appearances cannot last more than two hours. If your event is longer than two hours, we may be able to discuss the possibility of shift times.
- Athletic teams and individuals representing Stan State Athletics may not be responsible for the administration, management or collection of any funds.
- Student-athletes may not be personally asked to participate in these events, as it could compromise their eligibility under NCAA rules. All request must be filtered through the Stan State Athletics communications and compliance offices.
- Please be advised that any event scheduled for a student-athlete or coach should have charitable or philanthropic purpose. Student-Athletes will NOT make appearances merely to sign autographs or have their pictures taken, nor will student-athletes make appearances at private parties or events (i.e., birthday parties, etc.).
- Student-athletes & coaches are also allowed to attend educational-related or non-profit events, reviewed on a case-by-case basis.
- Appearances are fulfilled based on availability. No student may miss academic or athletic responsibilities to participate in an appearance or community event.
- Specific student-athletes, coaches or teams requested cannot be guaranteed. Therefore, the office of Stan State Athletics communications and compliance offices reserves the right to consider alternate teams or student-athletes to fill a request. This will be communicated with the requestor prior to approving the event.
- Standing requests will not be processed. Organizations will be limited to two requests per academic year. Even if your event has been approved in the past, a new request must be submitted each time.
BLACK OUT DATES: Due to the academic calendar, requests will not be processed during the first week, dead week, and finals week of each term. Due to limited availability, requests may not be processed during Thanksgiving break, Christmas break, spring break, summer vacation and University observed holidays.
If you feel that your event has special circumstances that fall outside of the above parameters, please continue to the form below and provide the appropriate information and justification in the comment box.
Please Note:
The Stan State Department of Intercollegiate Athletics reserves the right to refuse any appearances, at its sole discretion. Submitting a request does not guarantee an appearances from Stan State student-athletes or coaches.
We appreciate your attention to the above guidelines and wish you the best of luck with your event!
Mascot and Cheer Team Appearance Requests
Please see the following pages for mascot and cheer team requests:
Mascot
Cheer Team |
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